Canada Summer Jobs Position: Finance Officer

Full-time, Contract, Onsite

• Be between 15 and 30 years of age (inclusive) at the start of employment.
• Be either Canadian, Permanent Resident or Refugee. International students and those who are here in Canada on a work, youth, or visitor visa/permit are not eligible for the program.
• Have a valid SIN.
• Be legally entitled to work according to the relevant provincial / territorial legislation and regulations.

• The opportunity to be a part of a high performing team where Pride is their passion and continuing to benefit the Pride Movement in Toronto
• The ability to maintain work-life balance with the flexibility to take mid-day appointments and flex-hours 
• Participate in hard-skill development workshops as well as lunch and learns 
• Access to leadership and growth opportunities as the company grows 

• Assist in organizing and maintaining financial records, including invoices, receipts, payment forms, vendor files, and electronic documentation.
• Support accurate data entry into financial systems, spreadsheets, and accounting software.
• Help prepare financial summaries, expense logs, and coding sheets for the Finance Manager.
• Ensure proper filing and documentation of financial paperwork for easy retrieval and audit readiness.

• Track incoming invoices from vendors, suppliers, and contractors participating in Pride Month.
• Verify invoice details such as amounts, supporting documentation, dates, and coding information.
• Assist in following up with vendors for missing or incorrect information.
• Update invoice tracking sheets and ensure all data is accurate and current.

• Assist with reconciling expense sheets, departmental budgets, and financial statements.
• Help compare vendor invoices with purchase orders, contracts, or quotes to ensure accuracy.
• Support month-end reconciliation tasks, including organizing documentation and ensuring records match payment logs.

• Prepare payment packages with correct coding, documentation, and approval signatures.
• Assist in updating payment schedules and tracking completed and pending payments.
• Support communication with team members regarding outstanding payments, missing documents, or required approvals.

• Help compile required financial documentation for grant and sponsorship reports.
• Assist with organizing receipts, invoices, and payment evidence needed for compliance.
• Support the Finance Manager in preparing spending summaries, tracking eligible expenses, and updating reporting templates.

• Help maintain internal spreadsheets that track festival expenses across departments.
• Assist staff in understanding submission requirements for purchases, reimbursements, and coding.
• Review basic expense submissions for completeness before forwarding them to the Finance Manager.

• Assist in preparing organized financial folders for auditors and internal reviews.
• Ensure documents are labeled correctly, organized chronologically, and categorized by funding source, department, or vendor.
• Maintain confidentiality and accuracy when handling sensitive financial information.

• Provide general administrative support to the Finance Manager, including preparing reports, logging information, and updating templates.
• Assist with collecting financial forms from staff and volunteers during Pride Month.
• Help coordinate communication between departments regarding financial processes, timelines, and documentation needs.

• Assist with onsite financial coordination such as collecting receipts, tracking petty cash, and organizing documentation.
• Support the operations and finance teams with real-time administrative needs during festival events.

• Youth between 15 and 30 years of age at the start of employment
• Minimum one year of customer service experience 
• Highly organized and experienced with MS Office, G-Suite platform and other online tools
• Strong communication skills
• Commitment to environmental sustainability
• Knowledge and understanding of the 2SLGBTQI+ community
• Demonstrated administrative background
• Excellent verbal and written communication skills required
• This position requires you to work from our office Mondays to Fridays either between 9:00am-5:00pm. 
• Flexibility to work evenings and weekends as needed for meetings and events (lieu time provided to be provided for hours worked)
• Ability to perform physical tasks, including occasional heavy lifting (up to 25 lbs), may be required to support on-site event production needs. The ideal candidate is hands-on and adaptable, willing to assist with logistical tasks to ensure seamless event execution 

• Experience working at a nonprofit organization
• Exceptional strategic thinking abilities and experience in successfully overseeing complex projects 
• Strong organizational skills including the ability to simultaneously manage multiple priorities 
• Proven ability to work independently as well as in a group setting 
• G-class drivers license